|The name of the organisation shall be the Oxfordshire Family History Society.|
|The objects of the Society shall be to advance
public education in family history and genealogy primarily within the county of
Oxfordshire. As ancillary thereto the Society may:
|There shall be the following categories of members:
|4. THE EXECUTIVE COMMITTEE|
The Executive Committee shall have the power under Clause 4(g) to establish Groups in the furtherance of the Society's objects. The objects of any such Group shall reflect the objects of the Society, but may specialise within them. The constitution, officers and rules of any such Group shall be decided in consultation with the Executive Committee. Any such Group shall be subject to such Standing Orders or other Conditions that the Executive Committee may from time to time prescribe for its operation.
Each Group shall identify itself as "Oxfordshire Family History Society, [identifier] Group", may use the Society's letterhead, suitably modified, and the Society's logo. Its meetings shall be open to any Member of the Society.
Each Group shall appoint a Chairman, Secretary and Treasurer to coordinate and manage its business.
Each Group shall manage its own financial affairs but shall not have power to incur expenses beyond any sum voted to them by the Executive Committee. If this sum is insufficient, a Group may raise funds but shall make clear that such funds are for the Group alone. The income and property of the Group, howsoever derived, shall be applied solely to the promotion of the objects of the Group and of the Society as set forth in the Society's Constitution, and no part thereof shall be transferred to the benefit of any individual without the prior approval of the Executive Committee. However, out-of-pocket expenses properly incurred by an individual on behalf of the Group may be reimbursed from the Group's funds.
The Treasurer of each Group shall render an annual account of its financial affairs to the Treasurer of the Society not later than 31 January in each year, so that such annual account may be included in the annual account of the Society for presentation at the Society's Annual General Meeting. On request by the Executive Committee, the Treasurer of a Group shall present to the Treasurer of the Society an interim statement showing the current state of the Group's finances.
A Group may be suspended at any time by resolution of the Executive Committee. The Group shall forthwith cease all activities and its assets shall be frozen. The Executive Committee shall investigate the situation promptly and with due diligence and may, at its discretion, either allow the Group to resume operations or require it to be wound up, all assets being transferred to the Society.
|6. PRESIDENTS AND VICE-PRESIDENTS|
|The Society may elect at the Annual General Meeting a President and Vice-Presidents whose names have been proposed by the Executive Committee.|
|9. THE ANNUAL GENERAL MEETING|
|The Annual General Meeting shall be held at such
time and place as shall be decided by the Executive Committee. The business of
the Annual General Meeting shall be to:
|10. EXTRAORDINARY GENERAL MEETING|
|The Executive Committee shall have the power to call an Extraordinary General Meeting and shall be bound to do so within 28 days on receiving notice in writing specifying the business and signed by not less than 20 of the members of the Society. The business to be transacted must appear on the agenda and no other business may be discussed.|
|11. AMENDMENTS TO THE CONSTITUTION|
|The Constitution can be altered or amended at an Extraordinary General Meeting of the Society and then if the proposed alteration or amendment receives two-thirds of the votes of members of the Society present at the meeting; provided that no such alteration or amendment shall cause the Society to cease to be a charity at law.|
|12. RESIGNATION OF MEMBERSHIP|
|Any member who wishes to withdraw from the Society shall give notice in writing to the Secretary of the Executive Committee.|
|13. EXPULSION OF MEMBERS|
|If the conduct of a member shall be judged such as gravely to damage the welfare of the Society as a whole then a meeting of the Executive Committee at which at least two-thirds are present may expel the member concerned. The member shall have the right to appeal against this decision at the Annual General Meeting or at an Extraordinary General Meeting, at which he or she shall have the right to speak but not to vote. The motion for expulsion must be carried by two-thirds of the members of the Society present at the relevant meeting.|
|14. DISSOLUTION OF THE SOCIETY|
|A motion for the dissolution of the Society may be submitted to the Executive Committee three months before the Annual General Meeting or in accordance with the rules governing an Extraordinary General Meeting. If such a motion shall have been passed, any assets remaining on dissolution of the Society after satisfying any outstanding debts and liabilities shall not be distributed amongst the members of the Society but will be given to such charitable organisation or organisations with objects similar to those of the Society as the meeting may direct.|
|1st amendment 20.3.1978
2nd amendment 15.5.1985
3rd amendment 28.10.1996
4th amendment 26.10.1998
5th amendment 26.6.2017
Registered Charity Number 275891© Oxfordshire Family History Society